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Business Heaven.iso
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members
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mbr_list
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member.hlp
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1991-11-14
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This program will provide a membership list for the average club.· It also
provides for Printing File Cards and Addressing Envelopes, Folders and
Labels at 6 lines per inch on an ASCII Printer.· The program also Prints or
Prints to Disk a Membership List that includes all file information.· The
program will create files called CLUBNAME.REC and MEMBER.REC when started up
the 1st time and read these files each time you start up thereafter.· After
the 1st time, member records you enter won`t be saved unless you save them,
this allows you to make changes for just one printing.· To revise or delete
a record you must KNOW the RECORD NUMBER.· Records are RENUMBERED EACH TIME
you DELETE a record or SORT the file.· The record number is shown on the
display screen.· All fields except "Dues" & "Select" (T or F) are character
fields and any ASCII character may be entered. Phone numbers allow 13, the
normal form is (xxx)xxx-xxxx.· Zip codes allow 10 in the form xxxxx-xxxx.
Street Address allows 30.· City allows 20. State allows 4. Title allows
15. Each Name field allows 15, but the TOTAL of the 3 MUST NOT EXCEED 30 or
labels won`t print correctly.· Both Dates & Committee allow 8. · Comment
allows 40. Use the ? for a Wild Card when choosing. The maximum number of
records per file depends upon the free RAM in your computer and is shown on
the bottom of the Path Selection screen.
CLUBNAME.REC
The information you enter at the initial start-up goes into the file
CLUBNAME.REC and is used each time you start up thereafter. The information
is also used to print return address labels. To change this data just erase
the file and start over.
Files Included
Name Length Date
================= ======== ========
MEMBER.DOC 35122 11-14-91
*MEMBER.EXE 36416 11-14-91
*MEMBER.HLP 8480 11-14-91
*MEMBER.OVR 99283 11-14-91
ROLODEX.FMT 10660 06-14-91
==== ========
Total 5 221251
* Include on same disk and/or in same subdirectory preferably in the
DOS PATH.
Sorting
Starting with Version 7.0 a separate Sort procedure is provided which allows
you to sort on any field. A separate Save procedure is also provided so
that you can decide to save your records in whatever order you wish. This
is IMPORTANT be sure to SAVE YOUR RECORDS anytime you ADD MEMBER(S). There
is no need to sort when you make changes unless you change the Sort Field
nor is it necessary to sort when you delete a record. Sorting takes time on
big files! On my XT compatible which runs Norton's SI at 2.0 it takes 5
seconds to sort a "worst case" file of 100 records while to sort 2000 "worst
case" records takes 55 minutes. The "worst case" means exact matches in the
file; I took a 70 record file and copied it almost 29 times until I had 2000
records, then sorted this file on Last Name (Last Name+First Name+Middle
Name) which means 70 records that matched character for character 29 times
each. Some more XT times on a 2000 record file: LOAD 36 seconds, SAVE 2
minutes 35 seconds, PRINT TO DISK 2 minutes. The same tests on my 8 mhz
PCAT which runs Norton's SI at 8.0: Sort 2000 "worst case" records, 17
minutes 25 seconds. Load 2000 records, 19 seconds. Save 2000 records, 21.3
seconds. My 20 mhz 386 does these much faster. The save times are greatly
affected by the speed of the disk drive. Floppies are much slower.
Choose Procedure
In addition to sorting the records on any field you are given the
opportunity to choose to operate with only records chosen for some
particular attribute. ie city, state, zip code, etc. One new feature of
the Choose procedure not noted on the screen is the use of an asterisk (*)
in choosing names. If you enter an asterisk when asked for Last Name you
can sort for first and middle name only, further, if you also enter an
asterisk when asked for First Name you can choose only a particular middle
name. You can also enter just one letter or number to choose all records
who's field starts with that letter or number. For instance you might have
your records sorted by last name and choose to print all records with zip
codes starting with 0. This would print east coast addresses in
alphabetical order. You might want to print address labels for these and
then repeat the process and export a mail merge for your word processor.
This is particularly useful when printing folders for mailing, as you can be
sure of getting the letters and their addresses on the back in the same
order.
Mail Merge and Exporting Files
The Membership List produces three types of mail merge, two of which serve
as data export files. The types are; Standard Mail Merge or Comma Delimited
(Other delimiters may be specified), System Data Format (SDF) or Fixed
Length and Separate Line Format (SLF). The first two are used to export
data to other programs while the SLF is used exclusively for Mail Merge.
All three are output in the order shown above from top to bottom. The SLF
file substitutes "Dues are Paid" or Dues not Paid" for the Dues Logical and
"Selected" or a blank line for the Selected Logical. The other files use a
T or an F for these values as required by most database programs.
Importing Files
The Membership List imports the three formats mentioned above, and also the
MEMBER.REC format used by the program. All are added to your current record
but do not have to be saved. This means you can import another list just
for one time use, sort it as you wish, make output files and then exit
without saving the records. Of course you can save them if you wish to. To
Import or Export press I at the main menu.
Formatted Output
The Membership List allows, the creation, storing, editing and use of
formatted (.FMT) files. This allows you to develop files to fill in forms,
develop your own forms to fill in or even to use a special size of label not
directly supported. Included on the program disk is one such file
ROLODEX.FMT that I have used. I also developed one for tow envelopes one to
the member from the club and the next one from the member to the club. The
second had a place for the member to sign and as you can guess it was for an
election. Some of these things can also be done with a word processor and
mail merge, so you should consider both and decide which is best for your
application.
Shareware Concept
Shareware is Copyrighted Commercial Software! You are allowed to try before
you buy, and freely give copies to your friends to try before they buy.
Only distributors authorized by the author may make any charge for copies of
Shareware programs. Anyone who finds the program useful is required to send
payment for use of the program to the author or his listed agent. The
Membership List and Mail Label program is the sole property of Lloyd C.
Bowen Jr. The registration fee for the use of this program on one computer
is $20.00 and should be mailed to:
Lloyd C. Bowen, Jr.
2213 Peach Tree St.
Amarillo, Texas
79109-1922
Please reference "Member Version 7.0" with your registration.
The Records use 230 Bytes each of RAM or Disk Space.
MAXIMUM of 2000 Records per File! Lloyd C. Bowen Jr 11/11/91